RefReflect
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From appointment to final whistle

The match-day app your officials will actually enjoy.

Appointments, flights, expense claims, fitness and feedback, all in one place. Managers spend less time chasing. Referees spend more time refereeing.

See what it does
  • Accept or decline a match in one tap
  • Works on any phone, no app store needed
  • Officials decide what they share
An official's dashboard on a phone: a new appointment, Harbour City v Bayside United, with an Accept or decline button

Every screen on this page is the real app, shown with made-up demo clubs and people.

What it does today

Built around a real officiating week.

From the moment a match is appointed to the expense claim afterwards, the busywork is handled, so everyone can focus on the game.

Travel

Officials choose their own flights.

No more back-and-forth emails about flight times. Officials see real options from their home airport to the venue, pick what suits them, and the travel team books it.

  • Flights filtered to land in good time before kick-off
  • "Night before" or "day of match", their choice
  • One board for the manager to review and lock the round
Flight picker showing Sydney to Melbourne flights on match day, with Jetstar, Virgin Australia and Qantas options
Finance

Expense claims that are easy to check.

Officials pick the match and add their costs on their phone. Managers see everything on one screen and approve, adjust or decline in a click, ready for the payroll export. A $100 claim is checked and approved in seconds.

  • Claims linked to the match they belong to
  • Match fees worked out from your pay rates
  • A clean export for your finance team
A manager reviewing a $100 expense claim, approved in full, with Approve, Decline and Save buttons
Fitness

Bring your own smartwatch.

Officials connect the watch they already wear: Garmin, Polar, Fitbit and more. Their matches and training turn into heart-rate zones, distance and weekly load they can compare with their own past.

  • No new device to buy or hand out
  • Heart-rate zones for every match
  • Private by default: officials choose what coaches see
Heart-rate zones by competition, from an official's watch This week against your usual: distance, time, sessions and time in high heart-rate zones

For officials

Everything about your next match, on your phone.

  • See a new appointment and respond straight away
  • Set your availability for the weeks ahead
  • Match documents, reports and your flight in one place
  • Confirmed matches appear in your own calendar
  • Write private reflections after each game and track your progress
New appointment card: Harbour City v Bayside United, Referee, with an Accept or decline button

For appointment managers

Appoint a whole round from one screen.

  • Every match and role in one grid, with who is available
  • Lock the round, release it, and watch the replies come in
  • Colour tells you at a glance who has accepted
  • A full history of who changed what, and when
The appointments grid: matches down the side, referee and assistant roles across, with accepted names in green

For coaches and assessors

Feedback that builds better referees.

  • Assessment forms weighted to what matters to you
  • Key match incidents with clips and comments
  • Merit lists that update as assessments come in
  • Development plans and coaching notes for each official
A referee merit list ranking officials by adjusted assessment score

More of the platform

Spreadsheets, inboxes and group chats, now connected.

One platform for elite refereeing: appointments, availability, travel, pay and performance, connected. Here is a little more of what is in it today.

A club's feedback form on a phone: match details, the officials, and a rating for the referee
Club feedback

Clubs rate the officials, no login needed.

Each club gets its own link for each match and answers the form on any phone, without an account. A dashboard shows which clubs have answered, and key incidents go to a triage view.

The VAR centre run sheet for one match day: pre-match checks ticked off or coming up, the calibration session, then on air at 19:00 and kick-off at 19:30 for two matches
VAR centre

Run the video room from one screen.

VAR managers see the whole match day as a run sheet: the checks in the lead-up, ticked off by whoever did them, then on air and kick-off. The next check is flagged, and afterwards each match gets a green, amber or red service record. One with nothing recorded shows as not recorded, never as green.

An official's reflections page: games reviewed, recent reviews and a logbook entry
Self-reflection

A private place to look back on every game.

Officials review their own clips, note what went well and what to work on, and keep a logbook of camps and courses. It stays private unless they choose to share it.

A submitted match report with the score and match details
Reports

Match reports filed on the night.

The referee files the match report from their phone straight after the game: score, cautions and incidents. Managers find every report in one place, attached to the match it belongs to.

And plenty more

Switch on what you need.

Calendar sync

Confirmed matches and events flow into Google, Apple or Outlook calendars.

Install as an app

Add RefReflect to a home screen in seconds. No app store.

Team chat

A chat for each match crew, so the referee team can plan together.

Events and forms

Training camps, RSVPs, surveys and expressions of interest.

Wellbeing check-ins

An optional daily check-in, with support offered when someone asks.

Document library

Laws updates, policies and seminar slides, shared with the right people.

Officials stay in charge of their own data.

Reflections are private unless an official shares them. Fitness data stays with the official until they choose what coaches can see. Each organisation's data is kept separate.

  • Private by defaultNothing personal is shared without a yes.
  • Made for any codeRoles, forms and scales fit football, futsal and beyond.
  • Built with refereesShaped every week by the people who use it.

Want to see it with your own fixtures?

Built in Australia, alongside a national referee department, and in use in professional football. We'll set RefReflect up for your organisation and show you around. Tell us what you're doing in spreadsheets today.

Email [email protected]